Having gotten that degree or diploma is a great achievement that definitely needs to be celebrated. Completing the years required to get this far is not an easy task and that is why you need to acknowledge the effort and time spent.
However, planning a party for your graduate may be overwhelming because you want it to be very memorable.
Here are a few things you can do to make the planning process simpler:
Come up with a budget
The joy of having your loved one fulfill their dreams and make you proud may lead you to splurge and use up too much money. This should be avoided by having a budget because without it you end up getting things that are not necessary.
Take time to and note down everything that you would need and how much it will cost. Afterward go back to your budget and see whether you have exceeded your limit. If that is the case then consider making some adjustments and see what you can do without.
Pick a venue
Now that you have allocated cash to everything you need, it is time to decide on where the party will be held. If your budget does not allow this, you can hold the party at the open space outside your house. However, if you have money specifically allocated for this, then scout for places that suit what you have in mind. Do this in advance and book a slot for the day of the party to make sure you do not miss out on your ground.
Pick the date
Just knowing that you want to hold the party before or after the graduation is not enough. You have to get your calendar and pick a day preferably during the weekend because that’s when most people are free. While you pick a day also remember to consider the availability of your party grounds.
Having your date will help ease up a lot of issues and you can plan better and inform your guests earlier.
Send out the invitation cards
When it comes to preparing and sending the invitation cards, you need to have a list of people you intend to invite, a location, a date and how they can RSVP.
You can easily prepare this yourself if you don’t have the budget for it and make it an online invitation. Craft an invitation card on a site like Canva then send them out to everyone’s inbox.
However, if you do have the money for this then have them professionally made and delivered to everyone’s doorstep. Don’t forget to include why you are inviting them and what the party is about.
Choose a party theme
Be unique as you choose a theme for your party. Let the party reflect your graduate’s personality. It should also be a theme that encourages him/her to go hard and continue pursuing his/her dream. Having graduated is not the end, it is only a start to a new chapter of their lives and reflecting this would be a welcome encouragement.
Hire extra help
There are various professionals that specialize in the execution of your dream party. Be it the decoration, food preparation or entertainment you will definitely find someone that has done these things a few times. This will help you ease the burden of planning the party.
If your budget allows it you should hire a private chef to cook your meals. This will not only be more efficient and easier but also ensure you get the best food according to your specifications.
Get the refreshments
Go for shopping in advance, since you will have a rough idea of how many people will be attending. Get all the refreshments and anything else needed to provide a wonderful experience for your guests.
Have a list with you to ensure you do not leave anything out.
Take time to curate a really nice mix tape with amazing songs that will be enjoyed by your guests. However, if your budget allows it, get yourself a professional DJ with all the equipment needed. This will help ease your mind and be sure that the party will be full of entertainment.
Come up with games that you can play together with your guests. This will ensure that you get to bond, interact and laugh all day. It will definitely be a day to be remembered by your graduate.
This is a day to be remembered so you have to invest in some good photography services. Outsource your photography needs to a qualified photographer/videographer. This will ensure you capture all the moments either on video or as photos. You can rest assured that all the photos and videos will be visually appealing and very clear. Your graduate will definitely not forget this wonderful day you had planned for him/her.
Take your graduate out for some shopping and let him/her choose the attire they’d want to wear on their special day. You could also go the extra mile and buy them what to wear as a surprise. Just be sure to know all the measurements to avoid buying something that won’t be of any use to them.
Planning a graduation party is not an easy task. It requires proper planning, patience, and execution. Take your time to prepare yourself for the process ahead and be open to any change and adjustment you would need to make. Do not shy away from asking for help where it is needed.
When it comes to the day of the party be sure to have fun and enjoy all you have been waiting and planning for. Make sure you get a gift for your graduate for him/her to remember you and the beautiful day by.